AI automation Orders
Your orders, in the ERP without typing. In 4 weeks.
For distributors and manufacturers. Orders keep arriving by email, PDF or WhatsApp. AI reads them, matches them against your catalogue and leaves them ready in your ERP. Your team only checks the doubtful ones.
- With your current ERP
- Fixed price
- Goal agreed in writing
- The code is yours
order_4471.pdfAI reading
From: orders@hardware-example.com
ORDER NO. 4471
- REF 10-2240 · Cable 2.5 mm · 12 rolls
- REF 33-0118 · IP65 junction box · 40 units
- + 6 packs of black cable ties, the usual ones
Matches it against your catalogue
| Item | Qty | Status |
|---|---|---|
| H07V-K cable 2.5 mm | 12 | Ready |
| IP65 junction box | 40 | Ready |
| Black cable ties 200 mm | 6 | Check |
The cost that never shows up on an invoice
120 orders × 5 min = 10 hours a day of typing.
More than one full-time person just moving data from one place to another. And when the business grows, the usual answer is to hire someone else.
Mistakes that cost money
One wrong reference means a credit note, a return shipment and an unhappy customer.
Orders that go out late
What comes in at nine is not shipped until tomorrow because it is sitting in someone's queue.
Everything depends on one person
If the person who handles the big customer's orders goes on sick leave, operations suffer.
How it works
Your customers change nothing. Your team stops typing.
The order arrives
By email, PDF, photo or WhatsApp, as always.
AI reads it
It identifies the customer, items and quantities, even if each one sends it their own way.
It is matched against your catalogue
It translates their references into yours and prepares the order in your ERP.
Your team approves
They only check what the AI flags as doubtful. One click and done.
4-week pilot
We start with your orders. With a goal agreed in writing.
One type of document, connected to your ERP, with a goal agreed before we start. We measure the hours before and after.
If we do not reach the agreed goal by the end of the pilot, you do not pay for the final phase.
In writing, before we startFixed price
- Timeline: 4 weeks
- A goal for orders handled without typing, agreed in writing before we start
- No change of ERP or of the way you work
- A person approves the doubtful ones
- The code and the data are yours
- Afterwards, if you want: monthly support and extension to delivery notes and invoices
Why Cinkit
We already keep the ERPs of real factories running.
ERPs in production in industry
An industrial group and two manufacturers work today with Odoo built by us: purchasing, inventory and production.
You talk to the people who write the code
No salespeople or middle layers. Decisions are made in the same conversation.
No lock-in
The code lives in your repository. If we stop, any team can carry on.
Questions we always get
The doubts before starting
Our orders are very particular.
That is why it works: the AI learns from your customers and your catalogue. If it is not sure about something, it does not make it up, it flags it for review.
My ERP is old.
There is no need to change it. We connect to what you already use and tell you how in the review.
What if the AI gets it wrong?
No doubtful order goes in without a person approving it. You decide how much autonomy to give it.
How much does it cost?
The pilot has a fixed price. With the calculator you can see in two minutes how much doing it by hand costs you today.
Now is not a good time, we are flat out.
That is exactly why. The pilot asks your team for a few hours in total: we do the work.
Will my team lose their jobs?
No. They stop typing and move on to looking after customers and solving issues.
Free review · 30 min
Bring us 3 real orders. We will tell you how much you can save.
By video call. If automating does not make sense, we tell you on that same call.
- We work out the savings with your data
- We show you how your orders would look
- A written pilot proposal within 24 hours
Not sure yet?